Effective Date: 2026-02-02
Last Updated: 2026-02-02

1. Introduction

RepuCare (“RepuCare,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us. This Privacy Policy explains how we collect, use, disclose, store, and protect information obtained through our website, recruiting and employment activities, healthcare staffing operations, and related services.

This Policy applies to:

• Website visitors
• Job applicants and candidates
• Employees and contractors
• Clients, partners, and healthcare professionals
• Individuals whose data we process in the course of healthcare staffing and administrative services

2. Scope and Regulatory Framework

RepuCare operates in regulated healthcare environments and aligns its data practices with applicable privacy and security laws, including:

• Health Insurance Portability and Accountability Act (HIPAA), where applicable
• State privacy and employment laws
• Applicable data protection and breach notification statutes

RepuCare may act as:

• A Business Associate under HIPAA when providing services to Covered Entities
• An employer or staffing agency processing workforce data
• A data controller or processor for website and marketing data

3. Information We Collect

A. Healthcare-Related Information (HIPAA-Regulated)

When acting as a Business Associate, RepuCare may receive or process Protected Health Information (PHI) on behalf of healthcare clients strictly to perform contracted services.

Examples include:

• Patient identifiers required for utilization review or care coordination
• Clinical documentation necessary for quality assurance
• Limited data sets used for operational or compliance purposes

RepuCare does not use PHI for marketing or unrelated purposes.

B. Employment and Candidate Information

We collect personal and professional data from job applicants, candidates, and employees, including:

• Name, contact information, and identifiers
• Resume, work history, credentials, and licensure
• Background check and verification data (where permitted by law)
• Employment eligibility and payroll information
• Performance, training, and compliance records

This information is used solely for recruitment, placement, credentialing, employment administration, and legal compliance.

C. Website and Marketing Information

When you visit our website or interact with our marketing materials, we may collect:

• IP address, device type, browser information
• Pages visited, time spent, and referral sources
• Form submissions and contact inquiries
• Marketing engagement data (emails, campaigns, downloads)

We do not knowingly collect personal information from children under 13.

4. How We Use Information

RepuCare uses collected information to:

• Deliver healthcare staffing and operational services
• Meet contractual obligations with healthcare organizations
• Recruit, credential, and manage healthcare professionals
• Ensure clinical quality, compliance, and audit readiness
• Operate, maintain, and improve our website and services
• Communicate with clients, candidates, and partners
• Comply with legal, regulatory, and accreditation requirements

5. HIPAA Compliance and PHI Safeguards

When handling PHI, RepuCare:

• Uses PHI only as permitted by applicable Business Associate Agreements
• Implements administrative, physical, and technical safeguards
• Restricts access to authorized personnel on a need-to-know basis
• Maintains policies aligned with HIPAA Security and Privacy Rules

Any impermissible use or disclosure of PHI is handled in accordance with HIPAA breach notification requirements.

6. Data Sharing and Disclosure

RepuCare may share information only as necessary and appropriate with:

• Healthcare clients and state partners
• Authorized service providers (IT, payroll, compliance vendors)
• Background check and credential verification providers
• Regulatory or government authorities when legally required

We do not sell personal information.

7. Data Retention

We retain information only for as long as necessary to:

• Fulfill operational and contractual obligations
• Meet legal, regulatory, and accreditation requirements
• Resolve disputes and enforce agreements

Retention periods vary based on data type and governing law.

8. Data Security

RepuCare employs reasonable and appropriate security measures, including:

• Secure systems and access controls
• Encryption and data protection technologies
• Workforce training on privacy and security
• Ongoing risk assessments and monitoring

No system is entirely risk-free, but RepuCare maintains safeguards consistent with healthcare industry standards.

9. Individual Rights

Depending on applicable law and your relationship with RepuCare, you may have rights to:

• Access or correct your personal information
• Request limitations on use or disclosure
• Receive information about data practices
• Submit privacy-related inquiries or complaints

Requests are reviewed and handled in accordance with applicable legal requirements.

10. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to enhance functionality and analyze performance. You may control cookie settings through your browser preferences.

11. Third-Party Links

Our website may contain links to third-party websites. RepuCare is not responsible for the privacy practices of those external sites.

12. Policy Updates

RepuCare may update this Privacy Policy periodically to reflect changes in operations, regulations, or best practices. Updates will be posted on our website with a revised effective date.

13. Contact Information

For questions, concerns, or privacy-related requests, contact:

RepuCare
9245 North Meridian Street, Suite 305, Indianapolis, IN 46260 • info@repucare.com • (317) 218-0650